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5 Benefits of Data-Driven Decision Making

In today's fast-paced world, decision making has evolved into a strategic process that relies heavily on data analysis. Whether you're leading a volunteer organization or running a for-profit business, embracing data-driven decision making can offer numerous advantages that are essential for success. In this article, I'll explore what data driven decision making is and five key benefits of making data a central part of your decision-making process.

a woman stands at a flipchart that depicts a trend line

What is Data Driven Decision Making

Before we delve into the benefits of data-driven decision making, it's essential to understand what this concept actually entails.

Data-driven decision making is a strategic approach where decisions and actions are guided by data analysis and insights rather than relying solely on intuition or historical precedents. It involves the systematic collection, processing, and interpretation of relevant data to inform and validate decision-making processes. In essence, it's about making informed choices based on concrete evidence rather than guesswork.

Whether it’s an individual decision maker or a group decision making process, there are several fundamental components:

Data Collection

The first step involves gathering relevant data from various sources. This data can come from customer feedback, sales figures, website analytics, surveys, or any other source that provides valuable information about your organization or market.

Data Analysis

Insight Generation

Informed Decision Making

Continuous Monitoring


By embracing data-driven decision making, organizations can harness the power of information to make smarter, more strategic choices. It empowers leaders to move beyond guesswork and intuition, providing a solid foundation for achieving their goals and objectives.  Data empowered leaders are the backbone of a healthy data culture.


5 Benefits of Data Driven Decision Making

Let’s explore some specific benefits that data-driven decision making can bring. Each of these advantages builds upon the foundation of understanding and utilizing data to drive meaningful and impactful decisions.

5 Benefits of Data Driven Decision Making infographic of key terms

Benefit #1 | Clearer Insights and Accountability

One of the primary advantages of data-driven decision making is the clarity it provides. When you have data at your fingertips, it's much easier to gain insights into your operations, performance, and outcomes. This newfound clarity can help you identify areas that need improvement and those that are performing exceptionally well.

Consider the following scenario: You're a volunteer leader at a local animal shelter, and you had to make a decision about allocating resources for a pet adoption event. You had two options: host the event on a Saturday afternoon or Sunday morning.

two animal shelter volunteers pet and work with a mature dog

Without access to data, you chose to hold the event on a Saturday afternoon, assuming it would be more convenient for potential adopters. However, the event didn't attract as many visitors as you had hoped. You didn't have any concrete information about the preferred timing for such events in your area.


With more data at your disposal, such as past event attendance records, surveys of potential adopters, or even social media analytics, you could have gained insights into when your target audience is most likely to attend. This additional information could have led you to schedule the event on a Sunday morning, which might have been more convenient for families looking to adopt pets.

Moreover, having data to support your decision would have enhanced accountability. You could have shown stakeholders and fellow volunteers the rationale behind your choice and provided evidence that it was based on potential adopter preferences rather than a hunch

Benefit #2 | Continuous Growth and Improvement

Continuous improvement is a goal that most organizations strive for, and data-driven decision making can be a powerful tool in achieving it. When you regularly collect and analyze data, you can spot trends and patterns that may not be apparent otherwise. This allows you to adapt and evolve your strategies and operations in real-time.

For example, a nonprofit conservation organization noticed a declining trend in volunteer participation during winter months. To address this issue, they analyzed historical volunteer data and conducted surveys. The insights revealed that volunteers were less active due to cold weather and limited indoor opportunities.

Armed with that data, they implemented changes, such as organizing indoor training sessions and offering remote volunteer tasks during the winter. As a result, volunteer engagement during the winter months increased by 20%, leading to ongoing growth and improvement in the organization's impact.

Benefit #3 | Smart Decisions Backed by Facts

In the not-too-distant past, many business decisions were made based on gut feelings or intuition. Hunches and gut feelings can indeed be valuable sources of insight, especially when you're well-acquainted with your field or organization. However, they become even more powerful when complemented by data.

Data acts as the anchor, providing the evidence and support needed to validate and refine those hunches. It can confirm that your instincts are on the right track or, in some cases, prompt you to reconsider your initial assumptions. In essence, data offers the necessary assurance that your decisions are well-informed and grounded in reality. So, while your intuition might point you in the right direction, it's the integration of data that ensures you stay on course toward success.


Benefit #4 | Saving Money and Using Resources Wisely

Efficiency is essential for any organization, whether you're managing volunteers or running a business. Data-driven decision making helps you optimize your resource allocation, ensuring that you're using your budget and personnel effectively. This can lead to significant cost savings and improved financial sustainability.

a group of nine hospital workers stand smiling

For instance, a nonprofit hospital closely analyzed their donor contributions to ensure efficient resource allocation. Through data analysis, they discovered a distinct difference between community member giving and employee giving. While both groups were equally passionate about supporting the hospital's mission, data revealed that employee giving was more consistent when driven by workplace campaigns.

Armed with this insight, the hospital adjusted their fundraising strategies to focus more on workplace giving programs and employee engagement initiatives. This shift not only improved their resource utilization but also strengthened their bond with their dedicated hospital staff, leading to increased donations and support for their mission.

Benefit #5 | Understanding Trends for Success

Market trends are constantly evolving, and staying ahead of the curve is vital for success. With data-driven decision making, you can monitor market trends in real-time, allowing you to adapt your strategies to meet changing customer preferences and industry shifts.


For example, imagine you are the curator of a small museum nestled in a charming small town. Your goal is to engage visitors with captivating exhibitions, but resources are limited, and the competition for visitors' attention is fierce.  You began tracking the performance of your exhibition promotions on various social media platforms, collecting data on visitor engagement, click-through rates, and conversion rates. With these valuable insights, you can identify which social media channels are most effective in reaching your target audience.



In today's dynamic and competitive landscape, the role of data-driven decision making cannot be overstated.  This article explored how this strategic approach empowers business leaders and organizations to make more informed choices, ultimately leading to better outcomes.

Incorporating data-driven decision making into your organization's practices is a journey. It requires a commitment to collecting, analyzing, and interpreting data to drive your actions. But as we've seen, the benefits of having a healthy data culture are well worth the effort.


Ultimately, data isn't just numbers and statistics; it's a powerful tool that can guide your organization toward success. By harnessing the insights data provides, you can make decisions that not only benefit your organization but also enhance the experiences of your stakeholders and the impact of your initiatives.

profile photo of Periscope Insighter blog author Roseanna Galindo

Roseanna Galindo, ECBA, CAVS

Roseanna Galindo is Principal at Periscope Business Process Analysis and a champion for data literacy, the human experience in healthcare, and leaders of volunteers everywhere. Learn more about Roseanna and her blog, The Periscope Insighter, by reading the opening post, Venn The Time Is Right

Roseanna is available for training, keynotes, and executive coaching. Visit for more information.


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